Conference Hosting Opportunity

Is your institution interested in making a proposal to host a future ALADN Conference? This is a great opportunity to showcase your city and host a valuable conference on library development.

ALADN has a formal structure to help potential hosting institutions understand and anticipate the responsibilities that come along with hosting the conference and to select future sites. The ALADN Hosting Proposal Coordinating Committee works with institutions that would like to host an upcoming conference.

If your institution or a group of institutions would like to be considered as a host for an ALADN conference, please consider sending a proposal to the Coordinating Committee. A proposal should consider:

  • Travel time and expense for attendees to the conference city/host location;
  • Your ability to negotiate and contract with a local hotel for a room block, meeting rooms, and meals;
  • Your institution’s ability to manage registration payments and hotel and restaurant invoices (including any alcohol served);
  • Vendor sponsorship solicitations;
  • Staffing to lead local hosting needs (registration desk, restaurant and meal negotiation, giveaways, accommodations for speakers, etc.)

The Coordinating Committee calls for proposals, administers the application and selection process, provides advice to potential site sponsors, and ensures proposals are submitted with all required data in a timely manner. Please send any questions or concerns regarding this process to the current committee Chair:

Proposals are typically submitted approximately two years in advance to host an ALADN Conference. A list of past and approved future conferences can be found here. A call for proposals will be sent to the libdev listserv. Once the proposal period ends, the Coordinating Committee will review the proposals submitted and select one site that is the most financially and administratively prepared to host the conference. Results of this process will be communicated to lead proposal authors.